Workplace Inspections Allow You To See If... - 05/29/2018

Safety E-QuickTips

U.S. Compliance Systems, Inc.

Tuesday, May 29, 2018

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Safety E-QuickTips is a weekly email designed to help Employers and Employees start their week with a short thought about safety in the workplace.

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Workplace Inspections Allow You To See If...

I hope you had a great Memorial Day weekend. Weather in Northeast Ohio was really nice for a change but I know some of you had to deal with some not so great weather.

For the past 2 weeks we’ve been reviewing a simple 4 step plan to establish and implement your company safety program so that you can protect 3 of your most valuable assets, employees, company reputation and profits.

This week we'll be looking at the third step - performing regular and frequent workplace safety inspections. Workplace inspections allow you to see if your employees are working in compliance with both your policies and procedures and with OSHA standards.

Workplace safety inspections are used to:

  • Identify if one particular employee is failing to follow established safety procedures. In this case, the employee should be re-instructed in the proper procedure.
  • Identify if numerous employees are failing to follow established safety procedures, which would indicate a failure of the company program or the teaching of the company program. In either event, this should be documented and the program updated and/or re-taught to all employees.
  • Demonstrate your company’s commitment to safety and fulfill an OSHA requirement.

A question that comes up often is - Who should perform workplace safety inspections?

According to OSHA, frequent and regular inspections of the workplaces, materials, and equipment will be made by competent persons designated by the employers.

Competent persons could include: owners, managers, superintendents, supervisors, and foremen.

What does "frequent and regular" mean?

Certainly, if your workplace inspections reveal consistent problems, "frequent and regular" would mean as often as possible until the situation is under control.

Under normal circumstances, a documented inspection should be conducted at least weekly. This does not mean that anytime unsafe employee activities are noticed, they can be ignored. Always correct and document unsafe acts when they are seen.

What should you include to make sure your workplace safety inspections effective?

Certainly, to the extent possible, general housekeeping should be kept up to snuff to enhance fire safety, reduce tripping hazards, and eliminate falling of stored materials and spilled chemicals.

Fire extinguishers, first aid kits, and required postings, including emergency phone numbers are necessary items and easy to check.

The heart of your workplace inspection should address safety items of real importance as appropriate, such as fall protection, equipment-specific safety, proper ladder use, personal protective equipment use, confined space entry, etc.

It is important to create a workplace checklist that covers the safety items of importance to your operations.

Workplace safety inspections should take place randomly and unannounced. This allows the competent person to see the safety measures utilized by employees during normal operations as opposed to fulfilling the requirements of a planned inspection.

What about third party workplace safety inspections?

Some companies hire outside safety consultants to inspect their workplaces and prepare elaborate reports on the success or failure of their safety effort. This may be of value if used in conjunction with your own ongoing workplace safety inspection effort, but third party workplace safety inspections cannot and should not be used to replace your own in house inspections.

Remember - inspect, correct, and document your workplace inspections on a regular and frequent basis. This will ensure that the provisions of your safety program are clearly understood by your employees and they are being properly implemented, thereby protecting your company's employees, reputation and profits.

Next week we’ll cover the 4th and final step in protecting your most valuable assets, employees, company reputation and profits. 

Have you have just received your first Safety E-QuickTip or just want to take a look at past issues, check out our Safety E-QuickTips Archive Page on our website.

If you know of someone or a company that might benefit from receiving Safety E-QuickTips, please take a moment to share this with them so they can sign-up today.

Thanks for Reading and Please - Work Safe This Week!

Contact Information

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U.S. Compliance Systems, Inc.
Phone: 1-888-475-5353
Fax: 1-888-925-5353
Website: www.uscompliancesystems.com
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Receive Safety E-Quick Tips First Thing Monday Morning 4:30 EST

Quick Links...
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Customized Online Safety Programs
Online 1 Hour Safety Training
Workplace Safety Posters

If you have just received your first Safety E-QuickTip or just want to take a look at past issues, check out our Safety E-QuickTips Archive Page on our website.

If you know of someone or a company that might benefit from receiving Safety E-QuickTips, please take a moment to share this with them so they can sign-up today.

Thanks for Reading and Please - Work Safe This Week!

Contact Information

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

U.S. Compliance Systems, Inc.
Phone: 1-888-475-5353
Fax: 1-888-925-5353
Website: www.uscompliancesystems.com
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Receive Safety E-Quick Tips First Thing Monday Morning 4:30 EST

Quick Links...
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Customized Online Safety Programs
Online 1 Hour Safety Training
Workplace Safety Posters