When Was the Last Time You... - 06/04/2018

Safety E-QuickTips

U.S. Compliance Systems, Inc.

Monday, June 4, 2018

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Safety E-QuickTips is a weekly email designed to help Employers and Employees start their week with a short thought about safety in the workplace.

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When Was the Last Time You...

So here we are already into June – hard to believe we are almost half way through the year.Hope everything’s going well for you and you’re getting a chance to enjoy spring. I know it’s been a little rough on a few.

This week we’ll be wrapping up with our 4th step in protecting your most valuable assets, employees, company reputation and profits.

If you are getting Safety E-QuickTips for the first time or missed any of the other 3 steps check out our Safety E-QuickTips Archives.

Here is a list of the 4 steps.

1.Establish company safety policies and procedures

2.Effectively communicate the policies and procedures to your employees

3.Perform regular and frequent jobsite safety inspections

4.Employ consistent enforcement procedures

So why is it important to have enforcement procedures in place if an employee violates one of your company’s safety policies?

There are 2 reasons for this.

1.To help prevent accidents – protecting your employees from injury

2.To meet OSHA requirements – preventing costly OSHA citations.

Before I go on let me ask this question.When was the last time you wrote up an employee for a safety violation?

For most of you I’m guessing the answer is never, for some it’s been a while, and for a select few it was last week.

Over the years I’ve come to find out that writing up employees for a safety violation is one of the toughest things for an employer to do – yet it could be one of the valuable things you could do for both your employees and company.

Why? Because when people are held accountable for their actions they tend to change – and in this case following company safety policies is a win for everyone.

So let’s take a look at an enforcement program that works for everyone.

Penalties for violations of your safety procedures could include:

  • Written warnings
  • Time Off
  • Dismissal

It is important that all employees understand the employer's enforcement procedures and that they are consistently and fairly applied.

"Serious" violations would be treated more harshly than "Other than serious" violations. Repeat violations would incur progressively more severe penalties.

Finally, there is the “Willful” violation.This is when an employee deliberately or repeatedly disobeys known safety rules by putting himself and others in danger. These types of violations could lead to termination of an employee.

It’s also important to document the enforcement process.This allows you the opportunity to keep a history of each employee's safety compliance and monitor the overall success of your safety program.

For ease of implementation, though not required, we suggest that enforcement be on a calendar year basis [January 1st through December 31st] and your enforcement records should be maintained for one year after the final entry.

What should you include in your enforcement documentation?

There is no specific format or requirement. However, we recommend that in addition to the date, the employee's name, and the supervisor's name, you include:

  • Project identification
  • A written description of the violation
  • A written explanation of possible adverse consequences
  • The corrective action taken
  • An opportunity for the employee to provide a statement or rebuttal
  • The signature of the employee

The real purpose of enforcement is to provide your employees real protection against hazards at your workplace. Through progressively stringent penalties, your employees maintain a safe work environment for themselves and those around them. Consistent enforcement will result in fewer employee violations and an overall improvement in employee safety. 

Have you have just received your first Safety E-QuickTip or just want to take a look at past issues, check out our Safety E-QuickTips Archive Page on our website.

If you know of someone or a company that might benefit from receiving Safety E-QuickTips, please take a moment to share this with them so they can sign-up today.

Thanks for Reading and Please - Work Safe This Week!

Contact Information

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

U.S. Compliance Systems, Inc.
Phone: 1-888-475-5353
Fax: 1-888-925-5353
Website: www.uscompliancesystems.com
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Receive Safety E-Quick Tips First Thing Monday Morning 4:30 EST

Quick Links...
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Customized Online Safety Programs
Online 1 Hour Safety Training
Workplace Safety Posters

If you have just received your first Safety E-QuickTip or just want to take a look at past issues, check out our Safety E-QuickTips Archive Page on our website.

If you know of someone or a company that might benefit from receiving Safety E-QuickTips, please take a moment to share this with them so they can sign-up today.

Thanks for Reading and Please - Work Safe This Week!

Contact Information

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

U.S. Compliance Systems, Inc.
Phone: 1-888-475-5353
Fax: 1-888-925-5353
Website: www.uscompliancesystems.com
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Receive Safety E-Quick Tips First Thing Monday Morning 4:30 EST

Quick Links...
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Customized Online Safety Programs
Online 1 Hour Safety Training
Workplace Safety Posters